BDS Solutions’ Directory Manager now provides full control over licences allocated to users in Office 365.
Licence allocation, including the direct provisioning of mailboxes to Exchange Online, can now be automated via Directory Manager when a user starts. Their licence continues to be managed by Directory Manager throughout the user’s lifecycle, should their role change, eventually expiring their account and licence when they leave. These provisioning procedures are typically driven by Electronic Staff Record (ESR) data with which Directory Manager integrates natively, allowing NHS organisations to establish robust and automated account management procedures.
In addition to the licence management driven by starters, changes and leavers, Dormancy Monitoring of Office 365 licences is critical to ensure Trusts aren’t buying more licenses than they need, and as was recently implemented at Berkshire Healthcare NHS Foundation Trust (link)
Directory Manager maintains details of all user accounts and licences within its database, and integrates with the Office 365 auditing and monitoring interface, ensuring that any allocated licences that are not being used are highlighted. Reports can be scheduled and sent automatically to administrators and email notifications generated to warn users, and their manager or department, if a licence is not being used. Recipients of this warning message can simply click a button within the email to request retention of the licence, however, if no request is received within a designated period, Directory Manager will revoke that licence on Office 365.
Benefits
- Full integration of ESR, Active Directory and Office 365 user data.
- Ease of Exchange Online mailbox provisioning and licence allocation.
- Full analysis and reporting of Office 365 licensing.
- Monitoring of how many Office 365 licenses are available and who they are assigned to.
- Identification and revocation of unused Office 365 licences.
- Inform future licence planning decisions.
Want to find out more, please contact sales@bds-solutions.co.uk